Finance and Systems Manager

Job Details

Location: Temwa Office, Bristol City Centre

Duration of work: 18.75 hours per week (2.5 days)

Job Description

As the Finance and Systems Manager at Temwa, your time will be spent working on Temwa UK financial management, supporting Temwa Malawi with financial management and systems, working with the Temwa UK team on IT systems, working on policies that cover both Temwa UK and Temwa Malawi, HR, payroll and working on the Temwa Carbon Balance offer. You will report directly to the Temwa UK Managing Director as well as being accountable to the Temwa UK Board Treasurer. The role can be based 2.5 days in a week, or shorter hours through a 5-day period, either in the office or work hours can be split working part time in the office and part time from home.

About Temwa

Temwa is a Bristol-based charity committed to empowering remote African communities. Our goal is to harness the power of bringing communities together. We partner with hard-to-reach communities in Malawi, empowering local people to end poverty and transform their own futures. At the same time, we inspire local communities in the UK to come together to help bring about this change. We have been working in Northern Malawi for over 20 years, and our work currently includes sustainable agriculture, forestry, health and education programmes.

Principles of Temwa:

• Community-driven – Temwa’s decisions are made by the community
• Working towards long-term self-reliance
• Commitment to sustainable development
• Belief in inclusive communities
• Working together with integrity, openness, mutual accountability, and professionalism

We have a highly skilled team of 26 full-time employees in Malawi implementing this work, based out of two offices in the Northern Region. Our UK office in Bristol comprises a small fundraising and operations team of seven staff (apart from two full-time team members, all other team members are part-time), 3-5 regular volunteers and interns and a wider family of volunteers and supporters, committed to achieving our goal.

Temwa UK has an experienced Treasurer on the board of Trustees who is very active and provides mentorship to both the Temwa UK & Temwa Malawi offices. Therefore, this role could suit an experienced Finance Officer looking to move into management.

 Job Purpose

1. To oversee the financial health of Temwa UK, optimise its financial performance and help ensure its continued viability.
2. To work with Temwa Malawi to improve local finance systems, practices and reporting.
3. To ensure Temwa UK’s policies, IT systems and HR practices are up to date and properly implemented.
4. To help Temwa UK develop its carbon balancing income streams.

Key Roles and Responsibilities

 UK Finance & Systems

• Invoicing, payments and procurement
• Cash management
• Preparation of monthly finance forecast and reports
• Quarterly reporting to board
• Preparation of annual accounts
• Restricted funds management
• Day to day updating of finance system
• Ad hoc financial analysis as required
• Occasional office management duties
• Preparing and submitting Gift Aid claims

Malawi finance

• Working with the Temwa Malawi team on budget preparation and financial reporting
• Monitoring of Temwa Malawi finance reports and supporting the finance team on issues as required
• Supporting the programmes team on project budgeting and finance systems
• Preparing monthly funds transfers

Policies

• Supporting staff and board in reviewing and updating policies
• Ensuring that Temwa’s policies are compliant with relevant legislation and regulations
• Supporting Temwa Malawi on policy review and updates

HR and Payroll

• Managing new starters, preparing and updating employment contracts
• Running monthly payroll using Quickbooks, making HMRC and pension submissions and payments

Other Responsibilities

• Support on Temwa Carbon Balance
• Carrying out client calculations, preparing estimates and invoices
• Working as a team on business planning to possibly deliver accredited carbon offsetting
• Managing G Suite account including users, groups, apps etc. Supporting staff with day-to-day IT issues

Experience, qualifications and requirements

Essential

• Experience of charity finance management
• Expertise in using digital finance platforms such as Quickbooks Online
• Experience of HR and payroll management
• High level of experience in using Excel for finance planning and budgeting
• Ability to form good collaborative relationships as part of an international virtual team with Malawi colleagues
• Commitment to a ‘global justice’ approach to international development
• Excellent attention to detail
• Ability to prepare written documents with a high standard of content and presentation
• Good general IT skills

Desirable

• Finance management or accountancy qualification, e.g. CIMA Cert BA.
• Experience in the international development sector, especially in African countries
• Experience of carbon offsetting or carbon accountancy

How to Apply

Please send a CV (2 pages maximum) and covering letter explaining how you meet the requirements of the role (2 pages maximum) to sally@temwa.org.